Privacy policy

1. General Information

  1. This policy applies to the Website operating at the URL: https://biuro-ipsum.pl/
  2. The Website operator and Personal Data Administrator is: Ipsum Consulting Sp. z o.o., Brukowa 12, 91-341 Łódź, Tax ID: 9471990768, REGON: 367483250, KRS: 0000681854
  3. The operator’s contact email address is: info@biuro-ipsum.pl
  4. The Operator is the Administrator of your personal data with respect to data voluntarily provided on the Website.
  5. The Website uses personal data for the following purposes:
    • Handling enquiries submitted via the contact form
  6. The Website collects information about users and their behaviour in the following ways:
    • Through data voluntarily entered in forms, which is then entered into the Operator’s systems.
    • Through the storage of cookies on end devices.

2. Selected Data Protection Methods Used by the Operator

  1. Login pages and personal data entry points are protected at the transmission layer (SSL certificate). This means that personal data and login credentials entered on the website are encrypted on the user’s computer and can only be read on the target server.

3. Hosting

  1. The Website is hosted (technically maintained) on the operator’s server: Kylos
  2. The hosting company maintains server-level logs to ensure technical reliability. The following data may be recorded:
    • resources identified by URL (addresses of requested resources – pages, files),
    • time of request arrival,
    • time of response dispatch,
    • client station name – identification performed via HTTP protocol,
    • information about errors that occurred during the HTTP transaction,
    • URL of the previously visited page (referrer link) – if the transition to the Website was made via a link,
    • information about the user’s browser,
    • IP address information,
    • diagnostic information related to the process of self-ordering services through registrars on the website,
    • information related to the handling of email correspondence sent to and from the Operator.

4. Your Rights and Additional Information on Data Usage

  1. In certain situations, the Administrator has the right to transfer your personal data to other recipients if this is necessary to perform the contract concluded with you or to fulfil the obligations incumbent upon the Administrator. This applies to the following groups of recipients:
    • the hosting company, on the basis of data processing entrustment
    • companies providing marketing services on behalf of the Administrator
  2. Your personal data is processed by the Administrator for no longer than is necessary to carry out the related activities specified by separate regulations (e.g. accounting regulations). With regard to marketing data, data will not be processed for longer than 3 years.
  3. You have the right to request from the Administrator:
    • access to your personal data,
    • rectification of your data,
    • erasure of your data,
    • restriction of processing,
    • and data portability.
  4. You have the right to object to the processing referred to in section 3.3(c) regarding the processing of personal data for the purpose of pursuing the legitimate interests of the Administrator, including profiling, provided that the right of objection may not be exercised where there are compelling legitimate grounds for processing that override your interests, rights, and freedoms, in particular the establishment, exercise, or defence of legal claims.
  5. You have the right to lodge a complaint about the Administrator’s actions with the President of the Personal Data Protection Office, ul. Stawki 2, 00-193 Warsaw.
  6. Providing personal data is voluntary but necessary for the operation of the Website.
  7. Automated decision-making, including profiling, may be carried out in relation to you for the purpose of providing services under the concluded contract and for the Administrator’s direct marketing purposes.
  8. Personal data is transferred to third countries within the meaning of personal data protection regulations. This means that we transfer it outside the European Union.

5. Information in Forms

  1. The Website collects information voluntarily provided by the user, including personal data, if such data is provided.
  2. The Website may record information about connection parameters (timestamp, IP address).
  3. In some cases, the Website may record information that facilitates linking form data with the email address of the user completing the form. In such cases, the user’s email address appears within the URL of the page containing the form.
  4. Data provided in forms is processed for the purpose arising from the function of the specific form, e.g. to handle a service request or business enquiry, register services, etc. In each case, the context and description of the form clearly indicates its purpose.

6. Administrator Logs

  1. Information about user behaviour on the Website may be logged. This data is used for the purpose of administering the Website.

7. Key Marketing Techniques

  1. The Operator uses statistical analysis of website traffic via Google Analytics (Google Inc. based in the USA). The Operator does not transfer personal data to the provider of this service, only anonymised information. The service is based on the use of cookies on the user’s end device. Regarding information about user preferences collected by the Google advertising network, the user can view and edit information derived from cookies using the following tool: https://www.google.com/ads/preferences/
  2. The Operator uses remarketing techniques to match advertising messages to user behaviour on the website, which may give the impression that the user’s personal data is being used for tracking purposes. However, in practice, no personal data is transferred from the Operator to advertising operators. The technological requirement for such activities is that cookie support is enabled.

8. Cookie Policy

  1. The website uses cookies.
  2. Cookies are computer data, in particular text files, stored on the end device of the Website User and intended for use with the Website’s pages. Cookies typically contain the name of the website they originate from, their storage duration on the end device, and a unique identifier.
  3. The entity that places cookies on the Website User’s end device and has access to them is the Website operator.
  4. Cookies are used for the following purposes:
    • maintaining the Website User’s session (after logging in), so that the User does not need to re-enter their login and password on each subpage of the Website;
    • fulfilling the purposes outlined above in the “Key marketing techniques” section;
  5. The Website uses two main types of cookies: “session” cookies and “persistent” cookies. Session cookies are temporary files stored on the User’s end device until the User logs out, leaves the website, or closes the software (web browser). Persistent cookies are stored on the User’s end device for the period specified in the cookie parameters or until they are deleted by the User.
  6. Web browsing software (web browser) usually allows cookies to be stored on the User’s end device by default. Website Users may change these settings. The web browser allows cookies to be deleted. It is also possible to automatically block cookies. Detailed information on this topic can be found in the help section or documentation of the web browser.
  7. Restricting the use of cookies may affect some of the functionalities available on the Website’s pages.
  8. Cookies placed on the Website User’s end device may also be used by entities cooperating with the Website operator, in particular the following companies: Google (Google Inc. based in the USA), Facebook (Facebook Inc. based in the USA), Twitter (Twitter Inc. based in the USA).

9. Managing cookies – how to give and withdraw consent in practice?

  1. If the User does not wish to receive cookies, they may change their browser settings. Please note that disabling cookies required for authentication, security, and maintaining User preferences may hinder, and in extreme cases may prevent, the use of the website.
  2. To manage cookie settings, select your web browser from the list below and follow the instructions:
    • Edge
    • Internet Explorer
    • Chrome
    • Safari
    • Firefox
    • Opera
  3. Mobile devices:
    • Android
    • Safari (iOS)
    • Windows Phone

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